Any Make.com Templates, or an easier way?
# support
e
Before Vapi I dabbled with Voiceflow back in 2019, then stepped away for awhile because it was too complicated to use without coding knowledge and relied on other third-party plugin like VoiceGlow. I joined the Vapi group back in June 2024, and successful created a few demos, but stepped away because we couldn't figure out a way to book 'actually' appointments in a real calendar, and not just have the agent say stuff. Now, today, and recently I have been watching a few Youtube videos on how to 'actually set real appointments', but those also vary in workflow, some way more complicated than others, some say 'don't use Google', some say 'Calendly not good', some say 'Cal.com'....on an on. This morning I posted a job on Fiverr looking for someone to help me with this. 😦 Question: Is there a template or recommended workflow for capturing order details and booking appointments from Inbound Calls when using Vapi? Thanks in advanced.
p
Hello brother, I can help you with this... Can we have a chat on this?
v
You can continue this conversation by mentioning me in the message.
@Elastic Absolutely, I'm glad to hear you're exploring Vapi for your voice application needs. Vapi is designed to be flexible and can integrate with various calendar services to book real appointments. For capturing order details and booking appointments from inbound calls, a recommended workflow would be: 1. **Capture Intent**: Use Vapi's voice recognition to understand the user's intent to book an appointment. 2. **Gather Details**: Prompt the user for the necessary details such as date, time, and type of appointment. 3. **Confirm Details**: Repeat the details back to the user for confirmation to ensure accuracy. 4. **Integration with Calendar Service**: Use Vapi's ability to integrate with APIs to connect to a calendar service (like Google Calendar, Microsoft Outlook, or Cal.com) and check for availability. 5. **Book Appointment**: If the slot is available, book the appointment and send a confirmation to the user. 6. **Handle Conflicts**: If there's a scheduling conflict, offer alternative slots to the user. 7. **Confirmation & Follow-up**: Send a confirmation message with the appointment details and set up reminders if needed. Regarding the calendar service, it's best to choose one that fits your specific needs and privacy requirements. Google Calendar is widely used and has a robust API, but if you have concerns about privacy or prefer a different service, alternatives like Cal.com can be a good choice. If you need assistance with setting up the workflow or integrating with a calendar service, Vapi's support team or the community can be a great resource. Additionally, hiring a developer with experience in voice applications and API integrations from platforms like Fiverr can help you customize the workflow to your specific needs. Would you like to know more about how to integrate Vapi with a calendar service, or do you need assistance with any specific part of the workflow?
s
@Elastic it depends upon your CRM and calendar but the basics remain the same.
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