Hi, I am creating an appointment booking system. After I send the data from vapi.ai to make.com, i want to check if the time and date is available and send data back to vapi.ai. Can you please explain how i can do that?

@CyberPhoenix Certainly! To create an appointment booking system that integrates VAPI.ai with make.com (formerly Integromat), you'll need to follow these steps: 1. Send Data from VAPI.ai to make.com: - Use VAPI.ai to collect the appointment details from the user, such as the desired time and date. - Make an API call from VAPI.ai to a webhook on make.com with the collected data. 2. Process Data on make.com: - On make.com, set up a scenario that is triggered by the incoming webhook. - Add a module in the scenario to check the availability of the requested time and date. This could involve checking a database or a calendar where current appointments are stored. 3. Send Response Back to VAPI.ai: - If the time and date are available, use another module in make.com to send a confirmation back to VAPI.ai. This could be done via a webhook response or by making an API call to VAPI.ai. - If the time and date are not available, send a message indicating the unavailability and possibly suggest alternative times. 4. Handle the Response in VAPI.ai: - Upon receiving the response from make.com, VAPI.ai should process the information. - If a confirmation is received, VAPI.ai can finalize the appointment and inform the user. - If the time is not available, VAPI.ai can inform the user and ask for alternative times. Here's a basic outline of how the data flow would work: VAPI.ai -> make.com (via webhook) -> Check availability -> Response to VAPI.ai -> User Notification Remember to handle errors and edge cases, such as network issues or unexpected input, to ensure a smooth user experience. If you need specific code examples or further assistance with setting up the API calls or webhooks, please let me know!

But how do i send data from make.com to vapi.ai exactly, i cannot find how to do that. @Vapi

@CyberPhoenix your required to use tools calling for it, which means Vapi will send a request to your server and you have to return the response back. To get started with tools calling I recommend checking out this video

Thank you it helped